Business Unit Head Assistant

Descrizione dell'offerta

1. JOB PURPOSE :

·  Executing all tasks assigned by the BU Head.
·  Supporting the marketing team.
·  Coordinating between the BU team & other departments in order to support & facilitate their relevant requests.

2. Contract Type:

Third party contract \'Contingent Worker\'.

3. KEY RESPONSIBILITIES AND DUTIES:

Manage the administration part of the BU Head and Marketing:

·  Handling correspondences (in/out faxes, e-mails, ….etc.)
·  Developing & following up the filing system of the office.
·  Event management for all marketing events, PRs, travel arrangements…etc
·  Following up all OTPs, PRs, Repair orders, expense sheets, traveling advance, courier,…etc.
·  Ordering the required stationary items to keep available stock for the office needs.
·  Handling phone calls.
·  Following up due dates
·  Arranging appointments & daily agenda of the BU Head.
·  Take minutes of meetings.
·  Preparing presentations upon request

Prepare monthly reports/ meeting deadlines

·  Monthly reports to the GM
·  Make sure that Monthly Marketing IMS report to be sent to the BU Head.

Participate in the Business Plan preparations

·  Adjusting the Business Plan template presentation
·  Finalizing the plan for the Management meeting

Others

·  Perform other duties as assigned.
·  Respect of company's values, code of ethics and social charter.
·  Respect of personal data protection charter.
·  Responsible for applying the HSE related requirements for the company in all related working procedures.

4. Eligibility Criteria:

Key “MUST HAVE” competencies, skills & experiences

·  Computer skills must include working knowledge of Excel. PowerPoint, Word and Outlook
·  Advanced English Skills
·  Confidentiality and discretion on all matters
·  Organization, planning, punctuality and respecting deadlines
·  Capacity to follow different issues at the same time.
·  Strong communication and interpersonal skills
·  Experience with coordinating business transactions

“Desirable” skills :

·  Strong sense of teamwork
·  Exposure & knowledge in company systems & policies.
·  Determination and persistence.
·  Autonomy on the scope of responsibility
·  Company values advocate

At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.