Executive Assistant, Cartier Human Resources - New York

Job description

Richemont owns some of the world’s leading luxury goods Maisons, with particular strengths in jewellery, fine watches and premium accessories. Each Maison represents a proud tradition of style, quality and craftsmanship and Richemont seeks to preserve the heritage and identity of each of its Maisons. At the same time, we are committed to innovation and designing new products which are in keeping with our Maisons’ values, through a process of continuous creativity.

OVERVIEW:  This position will act as an extension of the Vice President, Human Resources, helping to facilitate the day-to-day activities and administrative operations of the Cartier HR department.   Candidates must be experienced, independent, professional, flexible, have exceptional communication skills, and possess the ability to independently manage multiple tasks efficiently.  Duties will include coordinating meetings and travel arrangements, preparing presentation materials, maintaining supplies, submitting expenses, assisting with various reports and projects.  

 

KEY RESPONSIBILITIES:

·  Provides diversified administrative support to the Vice President, Cartier Human Resources
·  Maintain strong relationships with all members of the HR team and collaborate closely with other assistants, senior executives and global colleagues
·  Manage and maintain calendar
·  Coordinate domestic and international travel arrangements; Book travel, hotels, car service and create detailed itineraries
·  Process monthly expense reports for Cartier HR team
·  Process and code invoices for Accounts Payable
·  Provide the needed administrative support to ensure effective and efficient meetings.
·  Prepare agendas and issue meeting minutes when required.
·  Gather and organize meeting materials in advance. 
·  Reserve conference rooms and work with Office Services for room-setups, audio-visual needs, security, transporting of materials, catering, etc.
·  Develop, maintain, and organize data analysis and reports, spreadsheets, presentations, etc.  Handle independent projects and other duties as assigned.

 

POSITION REQUIREMENT:

·  Bachelors degree required with at least 10 years in a corporate environment providing administrative support at an executive or senior executive level.
·  Ability and ease communicating and liaising with executives and leaders as well as a diverse employee population 
·  Must be able to handle matters of a confidential nature with the utmost professionalism and discretion
·  Excellent communication, writing, and organizational skills
·  Advanced PowerPoint, Microsoft Word, Excel, Windows, Outlook
·  Excellent time management and follow-through skills with respect to detail
·  Ability to be proactive, follow directions, make decisions, problem-solve, and adapt to change.
·  Experience in SAP is a plus.

 

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