Office Coordinator ( 9 Month FTC)

Job description

JOB SUMMARY

This role is responsible for providing overall office support focusing on janitorial duties, basic office support including administration and facilities to ensure the smooth running of the UKSCC.

As office coordinator, this role will be part of the overall office support team to ensure the cleanliness and general upkeep of the offices. This individual will work as part of a team to ensure high service delivery levels are maintained across the office.

Business Results

Technical Expertise (Learning and Applying Personal Expertise)

The following are specific responsibilities and contributions critical to the successful performance of the position:

· Ensuring the Marriott office space is kept clean and tidy at all times, identify repair requirements, Health & Safety risks and ensure service standards are being maintained
· Check and screen all visitors and guests and any contractor staff, ensuring they have permission to be present in the building

Post room

· Organize and sort the post into the correct pigeonholes

· Collect and frank all post each afternoon and ensure collection is made.

· Book couriers for associates as needed and ensure all invoices are followed up and coded and deal with courier disputes

· Order consumables for franking machine and making sure all postal equipment is in stock.

· Order postal stationary

Health & Safety

· Monthly Health and Safety walk around for the core areas

· Undertake and maintain records for DSE Assessments and Fire Assessments/tests

· Maintaining records for Fire Marshalls and keep Fire lists updated

· Manage First Aid stock

· Undertake Induction/Health & Safety meetings with new associates

· Record any Accident at work issues and ensure tracking completed as required

· Carry out Reception Fire Alarm Test

· Maintaining records for Fire Marshalls and First Aiders and keep lists updated

Office Support

· Provides professional receptionist service to the UKSSC, when required to cover

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Maintaining of appropriate envelope stocks and specialist heading paper, ensuring all printers are stocked with paper at all times

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Order Length of Service Awards and certificates and organize Monthly Stand up meetings

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Issuing of associate security passes

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Assisting with workstation moves

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Setting up meeting rooms as required i.e. lunch tea/coffee etc. and coordination of delivery of catering

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Works closely with evening cleaners

Housekeeping/Carpet Care/Window Cleaning

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Maintain and liaise with housekeeping contractor to ensure systematic housekeeping schedule to include cleaning services at night, carpet care, stone care, window cleaning and metal maintenance in a manner consistent with comparable buildings in the local market.

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Ensure rubbish removal and recycling programs are maintained.

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Arrange for carpentry/painting as required.

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Coordinate window cleaning interior on schedule and frequency that is approved by Marriott.

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Maintain and liaise with housekeeping contractor to ensure systematic housekeeping schedule to include cleaning services at night, carpet care, stone care, window cleaning and metal maintenance.

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Carry out monthly Electricity Supply Meter Readings

Other

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Performs other related tasks as assigned by management

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Complies with all Marriott International and policies and procedures

Candidate Profile

Experience

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Strong communication skills and be able to prioritise jobs

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Basic IT skills

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Experience and a willingness to clean

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A warm, honest and polite approach

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Previous administrative experience preferred.

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Previous experience in roles with organisational responsibilities desirable.

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Previous office coordination and some post room experience preferable.

Skills and Knowledge

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Strong communication skills (verbal, listening, writing)

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Previous user of Outlook, Word, Excel or similar business applications.

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Accurate spelling and grammatical skills essential. Good literacy necessary,

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Highly organised and efficient approach required; strong attention to detail

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Ability to manage varying needs and able to prioritize tasks to ensure best business results

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Ability to communicate effectively to all levels of associate within the business to ensure compliance with the car policy and statutory requirements

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Self motivated and able to work without close supervision.

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Ability to do heavy lifting

Education or Certification

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High School completion or equivalent required; preferably with an administration / business studies qualification.

Marriott International is the world's largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. We believe a great career is a journey of discovery and exploration. So, we ask, where will your journey take you?

Desired profile

Qualifications :