Offers “Jll”

Expires soon Jll

Executive Assistant

  • Mumbai, India
  • Marketing

Job description



Job Description - Executive Assistant

Executive Assistant

We are JLL.  Our operations are spread across 16 countries in Asia Pacific and staffed by over 40,000 employees.  It’s no surprise that our Regional Executives need support! Managing their time and location is a full time responsibility for any energetic and experienced support professional. 

In this role, you will support our senior executives.  Based out of our Singapore location, you will be a key part of the team providing a broad range of support and enablement.

What this job involves:

Controlling the Schedule

Have you supported C-suite individuals in managing their schedules, travel plans, and meetings?  With responsibility for the itinerary and calendar, you will be the go-to person when stakeholders need access to the Executives.  You will need to have an iron grip on the diaries of the senior leadership to ensure the Executives aren’t overwhelmed.

The Executives’ travel plans will be your responsibility too.  Transport will need to be organised, visas achieved, accommodation booked and client entertainment accounted for – all within budget and time lines.

Meetings and their Management

Meetings, workshops, events – how much can you handle?  Unsurprisingly, our leaders have a lot of them!  You will need to understand how to prioritise these events; setting expectations to ensure deadlines and deliverables are met.

In addition, you will need to make sure the meetings, workshops and events are well prepared and conducted.  “Is the right technology and materials available?  Is there a set agenda? Who will take the minutes?” – It’s these types of questions that you will need to be able to answer.

Hosting our Guests

How well do you host? Overseas visitors regularly come to meet with our Executives.  Instinctively, you will understand the importance of a positive guest experience in maintaining strong business relationships.  Embracing this ethos, you will ensure all of their needs are catered for, including securing meeting rooms, hotels, transfers, and so on.

Administrative Support

How well do you work in a team?  In this role, you will work closely with other Executive Assistants to ensure a number of administrative tasks are completed.  Included in this are the coordination of signatories to legal documents, sourcing office supplies and ensuring the office environment is maintained in line with our policies & procedures.  You’ll also help with the on-boarding of new team members within our leaders business units.

Sound like you? To apply, you need to be:

Knowledgeable and experienced

You should have a relevant Diploma and experience of working with a department head in a large international organisation. IT skilled and any experience or certification in other presentation related software applications or systems would go a long way.

Independent

Your proactive nature means you will need little management oversight.  You are also able to adapt to a multi-cultural and team-oriented environment.

A positive thinker and strong communicator

Are you a confident, energetic and customer-oriented? Can you interact with stakeholders across all levels? A great match for this job would be someone who has a well-presented, approachable manner as well as superb written and spoken English communication skills. 

Capable

You have the ability to work under pressure, multi-task and meet tight deadlines in a fast-paced environment. You are meticulous with an ‘eye’ for detail, positive and solution orientated. You are somebody who is calm and we can trust to handle confidential and sensitive information with discretion. Clear written and verbal communication skills across a variety of mediums is a must.

Flexible

Having worked with other senior leadership, you will understand the necessity of managing workloads outside of normal office hours.  Accessibility is key to these individuals and you will be ready to provide professional support at all times.

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jl..com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.