Executive Assistant Amazon Web Services

Job description

DESCRIPTION

Amazon is looking for an experienced professional as Executive Assistant for our Senior Management in daily business. The ideal candidate is a multi-tasker, manages proactive large volumes of different tasks, works very detail-oriented and has the desire and aptitude to grow with Amazon and the job.
· Smooth administrative support and assistance to our Senior Management in daily business i.e. maintain calendar, handle post and calls, set-up conference calls, support in routine reporting and analysis preparation, handle internal & external meeting requests and prepare Agenda for meetings
· Offer pro-active planning support, anticipating needs for meetings, seeking and coordinating information where appropriate, alerting to forthcoming deadlines
· Compile executive summaries
· Act as administrator for department cost center including checking and keeping track of expenses and follow up with accounting, as well as handling invoices
· Co-ordinate regular circulation of information and reports internally to management team, peers and direct reports
· Handle small projects i.e. maintain and create org-charts, run and maintain team intranet-website, research
· Prepare and cross-read presentations, excel-sheets and diagrams
· Handle correspondence and e-mails independently fluently in German and English
· Handle travel bookings from A-Z including organization of trade fair visits
· Coordination of team events and social activities
· Team work with Executive Assistants to Managing Directors

Desired profile

BASIC QUALIFICATIONS

· several years of experience assisting at the executive level
· Strong working knowledge in MS Word, Excel and Visio
· Experience with space management
· Experience working closely with another assistant
· Deep experience with domestic and international travel coordination
· Ability to handle administrative details independently, while exercising sound business judgment in keeping team members informed as necessary
· Grace under pressure
· Exceptional written, verbal, and interpersonal communication skills
· Exceptional planning, time management and organizational skills
· Ability to react with appropriate levels of urgency to situations and events which require quick response or turnaround
· High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside of the company