Executive Assistant

Job description

DESCRIPTION

Alexa Everywhere team is seeking an exceptionally talented, customer service obsessed, resourceful and self-motivated Executive Assistant to support two director's on Amazon's Alexa Voice Services team. The Alexa Voice Services team is a fast-paced and rapidly growing part of Amazon.
This role demands a strong sense of urgency and the ability to work independently on assignments with sound judgment. The right candidate will be a detail oriented, experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining great flexibility and a sense of humor. The candidate will have a strong sense of ownership and bias for action, be customer-service oriented and have the ability to meet tight deadlines. Having great organization skills and the ability to switch gears at a moment's notice will ensure success. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is imperative.

Responsibilities (including but not limited to):
- Management of complex calendar and scheduling requirements.
- Tracking and helping drive completion of key deliverables and follow up on outstanding items.
- Schedule cost effective air/hotel/ground transportation
- Create a detail travel itineraries (including smooth transitions between time zones).
- Complete and file expense reports; utilizing both domestic and international currencies.
- Drive team activities (including staff meetings agendas and notes, org-wide meetings, social outings, supply ordering, and other key logistics).
- Identify and coordinate most productive and cost effective method for meetings including in person, on-site, audio conferences (international stateside and local) and video conferences.
- Close collaboration with departmental EA peers.
- Responsible for all space planning activities within the organization.
- Ability to work independently with minimal direction.
- Project/program management: Support annual operational planning process, business planning, and performance review cycles.
- Serve as a business partner ensuring strategic, proactive and thoughtful support of the business cycle.

Desired profile

BASIC QUALIFICATIONS

· 5+ years of executive administrative experience
· Event planning for moral and external business partners experience
· Professional clear written and verbal communication skills
· New hire on-boarding and team space planning experience
· International travel & visa application
· Calendaring, getting a handle on the business
· Hyper organized and able to bring order to chaos