Office Junior

Job description

·  Location
London, Greater London
·  Salary
£18,000.00/Year
·  Category
Office and Secretarial - Administrator
·  Job type
Permanent
·  Industry
Office and Secretarial
·  External Reference
JN-082019-87017

Office Junior
Location: City of London
Salary/Rate: £18,000 per annum
Type: Permanent, full time

Adecco London are currently recruiting for a fantastic client of ours, based in the city. The main purpose of your role will be to supporting the team by taking responsibility for administrative duties.

We're looking for someone reliable & friendly, organised & hard-working. If that sounds like you, we'd love to hear from you!

Reception

·  Opening & closing reception, 9am-5.30PM. Reliving security & waiting for them to arrive PM.

·  Answering the main telephone, taking messages where needed.

·  Arrange meetings and interviews - Informing IT when equipment has been requested.

·  Schedule conference rooms to accommodate meetings.

·  Updating the office diary.

·  Setting up for a meeting. Tea, coffee, lunch.

·  Arrange lunch and fruit for a meeting.

·  Ensuring adequate stationery is in the conference rooms, and a phone list.

·  Conference room white boards to be cleaned weekly, checked daily.

·  Arrange couriers and taxis, giving staff costing's and timings.

·  Arrange external prints and scans.

·  Research for colleagues - Suppliers, trains, restaurants etc.

·  Clearing meetings directly after each meeting, and when opening up.

·  Opening the post when it arrives, and distribute.

·  Arranging external post, and ensuring it is sent everyday.

·  Keep records of Special and Recorded deliveries.

·  Greet all guests and ensure they have signed in before going any further.

·  Complete an in and out list, daily. Sending daily emails to the office manager.

·  Ensure that the Admin team is aware of all meetings the following day.

·  Monitor and distribute Recruitment emails to the management team, daily.

·  Upkeep of an interview schedule.

·  Helping with fire alarm tests, weekly.

·  Help to arrange staff lunch.

·  Updating the reception temp book.

·  Ensure holiday records are recorded in the reception diary.

Admin

·  Ensure all kitchens and bathrooms are fully stocked every morning by 9.30am, see stock book for details.

·  Full stock check once a week on supplies, with orders emailed to the Admin Assistant.

·  Filling invoices, delivery notes, statements and remittances.

·  Collating invoices with their delivery notes.

·  Collating timesheets monthly, and entering all information into a monthly spreadsheet for Finance Manager.

·  Sending a weekly email detailing the following weeks leave and meetings.

·  Project filling.

·  Covering IT and Admin assistance task when they are unavailable.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://www.adecco.co.uk/candidate-privacy