Office Administrator

Job description

·  Location
Wakefield, West Yorkshire
·  Salary
£ 16500 - £ 18000 / Year
·  Category
Office and Secretarial - Office Assistant
·  Job type
Permanent
·  Industry
Office and Secretarial
·  External Reference
JN-092019-88927

Office Administrator Job Purpose:

Ensures proper flow of office procedures, and supports the directors by carrying out common office duties. Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone.

Office Administrator Job Duties:

·  Communicates with relevant agencies to produce travel itineraries for business directors and employee events

·  Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments

·  Manages correspondence by answering emails and sorting mail

·  Assists in planning and arranging events, including organising catering

·  Handles expenses and billing cycles

·  Manages reception area and looks after visitors

·  Answers phone calls and transfers them as necessary

·  Drafts, formats, and prints relevant documents

·  Maintains stock lists and orders office supplies as needed

·  Manages staff expense requests

·  Interacts with directors and carries out their requests

·  Creates agendas and takes meeting notes

·  Assists in purchase orders and invoicing

·  Maintains accurate records for employee holiday requests

·  Manages outgoing post and records data on special deliveries

·  Photocopies and files appropriate documents as needed

·  Attends workshops and conferences when requested

·  May take care of website functions and social media profiles

Office Administrator Skills and Qualifications:

Prior Office Management Experience Preferred; Strong Attention to Detail; Ability to Work Without Supervision; Excellent Time Management Skills; Exceptional Communication and Customer Service Skills; Technical Skills, Including Proficiency With Microsoft Office Programs; Strong Prioritisation and Organisation Skills; Ability to Handle Confidential Information; Strong Record Keeping Skills; Presentation Skills, Including Welcoming Guests to Events; Ability to Multitask

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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