Offers “TotalEnergies”

Expires soon TotalEnergies

Total Solar Administrative Assistant

  • Singapore
  • Administration

Job description

SINGAPORE-ODEON TWR(SGP)
Job Description

1. Administrative support
   - Provide administrative and clerical support to team members (filing, photocopying, scanning, collecting data, archiving, etc.)
   - Help set up calls and meetings, and book the necessary rooms for those calls/meetings
   - Ensure knowledge of staff movements in and out of the organization
   - Provide receptionnist services for Total Solar, including greeting visitors, logging calls and organise taxi bookings when needed
2. Procurement & Expenses
   - Stamp, check & initial vendor invoices
   - Create/update/maintain purchases in procurement systems
   - Create/update/maintain vendor/employee master data
   - Ensure accuracy on vendor invoice amount with correct matching PO number and rectify/communicate with vendor for any discrepancies
   - Maintain office stationery inventory
   - Assist Total Solar staff with filing and logging of expenses when needed
3. Coordination & Reporting
   - Undertake required safety reporting and headcount
   - Assist the team in the preparation and filing of internal reports for the headquarters in Paris
   - Liaise with the administrative teams in Paris for meeting organisation and reporting
   - Liaise with Total Solar and other Total teams in regional SEA offices (including Cambodia, Thailand, Philippines and Indonesia)
4. Other tasks
   - Assist new hires through their onboarding process, including in interactions with IT and other support functions within the group 
   - Support in other ad-hoc tasks when assigned
Offer ID

13815BR
Country

Singapore
Contract duration

6
About us / company profile

Give your best to better energy and make the commitment with Total. With over 500-plus professions in 130 countries, we offer high safety and environmental standards, strong ethical values, an innovation culture and wide-ranging career development. Be part of the global team whose mission is already shared by 100,000 employees: to make energy better each and every day.
Candidate profile

- An undergraduate degree or equivalent certificate
- Good written and oral communications skills in English (French is a plus)
- Strong orgnasitional skills
- Ability to manage multiple tasks, to structure work streams and prioritise
- Excellent interpersonal skills
- Ability to work in a dynamic and fast-paced environment
- Highly motivated and enthusiastic
Job Title

Total Solar Administrative Assistant
Duration unit

Months
Branch

Marketing & Services
Functional discipline

Secretarial/Administrative Support
Experience level required

0 - 3 years
Employment type

Fixed term position
Affiliate (if known)

TOTAL OIL ASIA-PACIFIC PTE LTD

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