Total Solar Administrative Assistant
Singapore Administration
Job description
SINGAPORE-ODEON TWR(SGP)
Job Description
1. Administrative support
- Provide administrative and clerical support to team members (filing, photocopying, scanning, collecting data, archiving, etc.)
- Help set up calls and meetings, and book the necessary rooms for those calls/meetings
- Ensure knowledge of staff movements in and out of the organization
- Provide receptionnist services for Total Solar, including greeting visitors, logging calls and organise taxi bookings when needed
2. Procurement & Expenses
- Stamp, check & initial vendor invoices
- Create/update/maintain purchases in procurement systems
- Create/update/maintain vendor/employee master data
- Ensure accuracy on vendor invoice amount with correct matching PO number and rectify/communicate with vendor for any discrepancies
- Maintain office stationery inventory
- Assist Total Solar staff with filing and logging of expenses when needed
3. Coordination & Reporting
- Undertake required safety reporting and headcount
- Assist the team in the preparation and filing of internal reports for the headquarters in Paris
- Liaise with the administrative teams in Paris for meeting organisation and reporting
- Liaise with Total Solar and other Total teams in regional SEA offices (including Cambodia, Thailand, Philippines and Indonesia)
4. Other tasks
- Assist new hires through their onboarding process, including in interactions with IT and other support functions within the group
- Support in other ad-hoc tasks when assigned
Offer ID
13815BR
Country
Singapore
Contract duration
6
About us / company profile
Give your best to better energy and make the commitment with Total. With over 500-plus professions in 130 countries, we offer high safety and environmental standards, strong ethical values, an innovation culture and wide-ranging career development. Be part of the global team whose mission is already shared by 100,000 employees: to make energy better each and every day.
Candidate profile
- An undergraduate degree or equivalent certificate
- Good written and oral communications skills in English (French is a plus)
- Strong orgnasitional skills
- Ability to manage multiple tasks, to structure work streams and prioritise
- Excellent interpersonal skills
- Ability to work in a dynamic and fast-paced environment
- Highly motivated and enthusiastic
Job Title
Total Solar Administrative Assistant
Duration unit
Months
Branch
Marketing & Services
Functional discipline
Secretarial/Administrative Support
Experience level required
0 - 3 years
Employment type
Fixed term position
Affiliate (if known)
TOTAL OIL ASIA-PACIFIC PTE LTD