Personal Assistant - 10 Month Mat Cover

Job description

Variety and Challenge. Growth and Opportunity.

In the retail business, we move fast. We’re always adapting, evolving and innovating. And the fast pace brings variety and challenge, along with continued growth and opportunity.

Welcome to TJX, a Fortune 100 company and the world’s leading off-price retailer of clothing and homeware worldwide. Our retail chains include TK Maxx in the United Kingdom, Ireland, Germany, Poland, Austria and the Netherlands, as well as HomeSense and tkmaxx.com in the United Kingdom; TK Maxx in Australia; TJ Maxx, Marshalls, HomeGoods, Sierra Trading Post and Homesense, as well as tjmaxx.com and sierratradingpost.com in the United States; and Winners, HomeSense and Marshalls in Canada. In 2018, TJX had over $35 billion in sales, more than 4000 shops and 249,000 Associates. As a retailer committed to growth, success is always in style at TJX!

We’re looking for a Personal Assistant to provide professional, effective and proactive PA support to our Vice President, European Brand & Marketing Director. You will be a central figure to the department; highly motivated, professional and efficient individual who loves to communicate, plan, priorities and stay on top of the VP’s activities, working closely with other departmental PA’s in the smooth running of a large international department. You will work on a 121 basis with the VP, however you will also be expected to provide secondary support to the VP’s direct reports.

 

Key Responsibilities:

 

PERSONAL ASSISTANCE TO VICE PRESIDENTS  

·  Provide comprehensive enabling support to VP, European Brand and Marketing
·  Act as point of contact and first filter between VPs and internal and external enquiries
·  Extensive diary management, providing decisive but responsive and flexible organisation of the VP’s day
·  Ensure VP is kept informed of any changes in their daily itinerary
·  Organise and manage internal and external meetings, anticipating the needs of those meetings, researching and collating relevant documentation and information where appropriate
·  Organise and coordinate weekly, bi-weekly and monthly meetings with direct reports and their teams
·  Collate and distribute incoming weekly and monthly finance, planning and analysis reports
·  Manage circulation of information and reports to the Group Brand & Marketing Department and, where necessary, the Executive and SLT
·  Compose and prepare PowerPoint presentations, Word documents and Excel spreadsheets, ensuring deadline compliance
·  Create international and domestic travel itineraries, including flights, transportation,  accommodation and meetings
·  Produce and process VPs travel and subsistence expenses on a monthly basis
·  Provide PA cover during absences, to Senior B&M VP and two other VPs
·  Work closely with other B&M PAs to coordinate Management Team meetings and workload
·  Update and maintain records of corporate and department documentation
·  Ad hoc research of companies/professional publication subscriptions/relevant conferences and exhibitions
·  Proofread correspondence, information and presentations for grammar, spelling and punctuation, with great accuracy
·  Participate in PA Group meetings and activities to share best practices and build good relationships with other assistants within the global TJX family 

 

OFFICE MANAGEMENT

·  Ad hoc Office management

 

Key Skills, Knowledge and Experience:

 

·  Experience of working as an Executive PA, Senior Secretary or Project Manager in a fast-paced environment
·  Tactful, discreet and resourceful
·  Comfortable working as part of a team or autonomously
·  Fluent in English – proven PowerPoint, Word and Excel experience
·  Highly organised and capable of prioritising workload to deadlines without losing your eye for detail – or sense of humour
·  Strong interpersonal skills – relationship building, team working, influencing skills

What's In It For You?

As proud as we are of our past success, it’s our future that excites us most. We strive to provide opportunities for growth, recognition and a competitive salary and benefits package. Share our determination to think bolder and bigger, and be part of our future. Apply now.

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