Building Administrative Assistant

Job description

🔍Houston, Texas, United States

📁
    Administration & Other

📅 2745Total Views

📅 190003JFRequisition #

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Summary

TechnipFMC

13450 Lockwood Drive | Houston, Texas | 77044

TechnipFMC is a global oil and gas leader, specialized in subsea, onshore, offshore, and surface technologies. Our mission: to enhance the performance of world's energy industry. How we do it: by constantly challenging conventions and investing in our 37 000+ employees, across 48 countries. At TechnipFMC, we aim to offer an inspiring working experience: tackling some of the most complex technical and engineering challenges in the world in collaboration with a truly global team.

RESPONSIBILITIES:

• Works under minimal supervision performing complex administrative support duties requiring some judgment and initiative to determine the approach of action to take in non-routine situations.
• Applying thorough level of understanding of the organization, programs, and procedures related to the work of the department and/or team.
• Receives general instructions for routine projects and detailed instructions for more complex projects.
• Answers inquiries and responds to correspondence from inside and outside the company. Works with others to resolve problems.
• Performs clerical and administrative duties including typing, proofreading and editing documents. Composes and may initiate routine correspondence and memoranda.
• Screens telephone calls and visitors. Takes accurate phone and verbal messages and ensures that messages are delivered in a timely manner. Independently resolves most inquiries. May handle confidential or sensitive information or issues.
• Coordinates shop tours for Gremp Campus
• Assists department staff in developing and preparing complex presentation material.
• Maintains time entries and corrections using the SAP system.
• Orders and organizes all assets needed for employees in the designated building.
• Schedules and maintains calendar of appointments, meetings and travel itineraries for department staff and may coordinate related arrangements. Ensures accurate and timely communication to involved parties.
• Plans, coordinates and makes arrangements for on-site and offsite Conferences, meetings and special events. Ensures accurate and timely communication to involved parties.

REQUIREMENTS:
• High school diploma or equivalent required.
• Typically 6+ years of experience.
• Broad knowledge of departmental function, terminology and interrelationships. Solid understanding of policies and procedures that apply to assignments. Ability to evaluate and resolve problems independently.
• Strong interpersonal skills for inter-departmental and customer interaction.
• Above average verbal and written communication skills in English, with good vocabulary, good grammatical skills and attention to detail.
• Advanced proficiency in Microsoft Office (Word, Excel, and PowerPoint). Ability to use advanced department-specific software packages.
• Must have the ability to handle many diverse tasks simultaneously and be able to work effectively with interruptions. Demonstrated ability to handle confidential or sensitive information or issues.

Learn more about TechnipFMC

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“As an equal opportunity employer TechnipFMC considers only qualified applicants without regard to color, age, race, ethnicity, sexual orientation, gender expression, disability, national origin, veteran or marital status.”