Executive Assistant / Administrative Assistant

Job description

About

Phantombuster is the growth-marketer's favorite weapon. Elected best Growth-Hacking tool by the Bad-Ass Marketers and Founders, they keep innovating thanks to their digital marketing platform.

With a clever mix of social media automation and data scraping, they allow non-technical people to leverage the full power of the Web with a clear goal in sight: generate growth.

Born in 2016, they validated their business model in 2017 and completed their first round of funding in 2018.

Since then, they're in hyper-growth and are looking for new hires to keep that pace.

Job Description

We are looking for an passionate Executive Assistant to join the Phantombuster's team.

The ideal candidate is a team player with exceptional communication and problem-solving skills. This position requires initiative, attention to detail, the ability to learn quickly and a passion for delivering strategic value in a fast paced environment. You will be responsible for not just day to day EA tasks but special projects as well.

You will keep a constant pulse on your team’s operations and work strategically on projects and events that will allow your managers and team members to do their best work. You never miss a detail and are capable of remaining focused and solution-oriented during occasional times of chaos. You enjoy juggling diverse responsibilities, taking initiative on new projects and working as a team player. Most of all, you handle all communications professionally with aplomb and humor.

Preferred Experience

You are a good fit if you have:

·  Have 5 years of prior EA experience.
·  Relevant work experience in a startup or tech company.
·  Ability to maintain professionalism and confidentiality when dealing with sensitive information and business matters.
·  Establishing priorities and meeting deadlines.
·  Ability to quickly learn new tools and technologies.
·  Interest and experience implementing processes and procedures to improve work efficiency and productivity.
·  Excellent organizational skills with high attention to detail.
·  Good verbal and written communication skills in English.

What you’ll do:

·  Manage all aspects of our CEO conference calls, appointments, internal/ external meetings, travel, transportation.
·  Prioritize and manage multiple projects simultaneously.
·  Understand business and executive team priorities and act accordingly using best judgement.
·  Support communication, organization and general business needs as necessary, creating and maintaining data.
·  Plan, coordinate, and execute varying types of internal and external meetings and events including quaterly offsite, management meetings, etc.
·  Build presentation slides.
·  Own the full hiring lifecycle from sourcing to closing, ensuring a smooth and positive candidate experience.
·  Manage day-to-day HR tasks (PayFit)

Recruitment Process

·  First you’ll have a call with a team member, to talk about the position and its missions, answer your questions about Phantombuster, and let you introduce yourself.
·  Then you will meet with Guillaume our CEO.
·  The final step consists of a quick test with the team.
·  These steps can be divided into several days.
·  We guarantee you a quick answer, whether it is negative or positive.

It’s not expected that any single candidate would have expertise across all of these areas—we’re looking for candidates that are particularly strong in a few areas, and have some interest and capabilities in others.

Please apply!
Good luck,

Additional Information

·  Contract Type: Full-Time
·  Start Date: 01 October 2019
·  Location: Paris, France (75013)
·  Education Level: BTEC National Diploma
·  Experience: > 5 years