Offers “Siemens”

Expires soon Siemens

Executive and Team Assistant - GP TP

  • d3, الإمارات العربية المتحدة
  • Marketing

Job description

·  Dubai, United Arab Emirates
·  Internal Services
·  121418
Gas and Power

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Job Description

To provide professional secretarial and administrative support for our Directors within the Executive team and the Business Unit team members

What are my responsibilities?

·  Diary management, setting up meetings and visits, ensuring relevant attendance and preparation
·  Review incoming email / correspondence and where appropriate action independently
·  Organize all travel arrangements, including the necessary approvals and assessments
·  Internal, client and supplier telephone interface as required
·  Manage expense claims and approvals on behalf of Director
·  Maintain timesheets for Director and – where required – their leadership team
·  Organize internal and external meetings, incl. preparatory materials, and take minutes as required, cascade and chase actions where appropriate
·  Professionally expedite delegated actions from Director
·  Plan and review the Director's commitments and reporting schedules to assist Director in meeting internal and external commitments, as well as delivery of goals and initiatives
·  Ad hoc project work and tasks requiring research and data collection
·  Prepare presentations and reports targeted at a variety of audiences, e.g. customers, employees, senior management, key stakeholders etc., ensuring necessary quality achieved every time
·  Compile reports and liaise directly with contributors to ensure timely submission
·  Maintain filing systems and controlled documents
·  Implement and manage processes in line with company policies and directives
·  Interface and communicate with senior client representatives and other stakeholders on behalf of Director
·  Liaise with senior management within Siemens on behalf of Director
·  Establish good working relationships with other Personal Assistants internally and externally, as well as the wider Siemens Admin Team, supporting where required
·  Organise periodic events
·  Provide support to other Directors and Senior Management as required

What do I need to qualify for this job?

·  Excellent organizational skills and professional working style (essential)
·  Word, Excel & PowerPoint to intermediate level as a minimum, preferably advanced level (essential)
·  Good interpersonal skills – strong communicator who is confident engaging at all levels (both internal and external) (essential)
·  A team player, flexible in approach and attitude, able to establish and maintain positive working relationships (essential)
·  High integrity, able to work with complete confidentiality (essential)
·  Assertive and deadline driven (essential)
·  Attention to detail and focused on delivering quality output (essential)
·  Proactive and able to work under pressure / prioritize with minimal supervision (essential)
·  Organizational awareness (essential)

Job ID: 121418

Organization: Gas and Power

Company: Siemens LLC

Experience Level: Experienced Professional

Job Type: Full-time


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