Executive Assistant- for DIS Product Management

Job description

·  Job facts

Administrative responsibilities include but not limited to:

·  This person will provide timely, accurate, and effective Executive Administration support 3-5 professionals in Product Management, and occasional support for 2-3 additional individuals at the level of Director.
·  Serve in an “ambassador role” interfacing with senior leaders within Roche and managing extensive outreach to other companies.
·  From time to time, provide administrative support to members of or executive stakeholders from other offices.
·  General office responsibilities include: maintain multiple calendars; plan, schedule and coordinate teleconferences, travel, onsite/offsite meetings; process payments and expense reports, orders office supplies and utilize PC software applications at the intermediate to advanced level.
·  Able to make independent decisions regarding calendar priorities of those you support to reduce conflicts and accommodate high priority commitments.
·  Prepares meeting agendas and assists in preparation of presentations including creation of graphics for presentations and internal publications as needed.
·  Maintains admin group share folder and department distribution lists.
·  Partners with hiring manager to coordinate interviews, on-boarding and training requirements. May coordinate presence with other Roche Divisions.
·  Address problems by developing practical, thorough, and creative solutions without relying on precedent or supervisory review.
·  Exercise independent judgment and discretion with sensitive/confidential and proprietary information.
·  Partners with one's supervisor and other staff to maximize the efficiency of the work group. Understand and troubleshoot from a broader prospective and anticipate the impact of office administration problems and solutions on other areas.
·  Participates, plans, coordinates and prioritizes work within or across departments by providing project leadership, direction, training and assistance to others.
·  May lead special projects that require administrative expertise.

Requirements

·  Minimum 5 years of related experience that includes supporting a senior or executive manager (BA/BS degree or equivalent industry experience preferred) or BA/BS and 1-2 years of related experience.
·  Prior experience working in the biotech/pharmaceutical industry is preferred but not required.
·  Experience with global level travel arrangements and meeting planning is preferred.
·  Creative, proactive, self-motivated, and team-oriented.
·  Able to effectively manage conflicting and changing priorities and perform in a collaborative team environment with minimal supervision.
·  Highly skilled in interpersonal communications and writing, including persuasion and influence.
·  Handles interpersonal interactions at all levels and manages highly sensitive interpersonal situations, information and documents.
·  Experience and skill in managing external company contacts.
·  Ability to establish strong working relationships with other administrative assistants.
·  Strong organizational skills are required.
·  Budget management experience is preferred.
·  Ability to quickly gain extensive knowledge of organization being supported.
·  Proficient with Google applications (required), Office (required), databases such as google hangouts- teleconference tools.
·  Ability to stand or sit for at least 6 hours each day.
·  Ability to accommodate extended periods of computer use to meet business operations.
·  Flexibility to adjust work schedule beyond the core business hours of 8:00am-5:00pm, which may include starting at or prior to 7 a.m. (preferred).

·  Who we are

At Roche, 94,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we've become one of the world's leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity.

Roche is an equal opportunity employer and strictly prohibits unlawful discrimination based upon an individual's race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other characteristic protected by law.