Administrative Assistant

Job description

Job Description

Requisition ID: 1905708676W

" Caring for the world… one person at a time ” … inspires and unites the people of Johnson & Johnson. We embrace research and science - bringing innovative ideas, products and services to advance the health and well-being of people. Employees of the Johnson & Johnson Family of Companies work with partners in health care to touch the lives of over a billion people every day, throughout the world. This culture of caring is the focus of our corporate philosophy, that are anchored in the internationally applicable Credo

Actelion is a leader in the field of pulmonary hypertension (PH). Our portfolio of PH treatments covers the spectrum of disease, from WHO Functional Class (FC) II through to FC IV, with oral, inhaled and intravenous medications.

As part of the Janssen Pharmaceutical Companies of Johnson & Johnson, we are working to create a world without disease. Transforming lives by finding new and better ways to prevent, intercept, treat and cure disease inspires us. We bring together the best minds and pursue the most promising science. We collaborate with the world for the health of everyone in it.

Actelion Pharmaceuticals, a Janssen Pharmaceutical Company of Johnson & Johnson, is recruiting for an:

Administrative Assistant

Key responsibilities
·  Administrative support to the Legal Team
·  Making travel arrangements for the team (sending and following up in travel requests, booking hotels and flights, preparing travel documents, visas)
·  Assisting with preparation of and attending team meetings as needed (including preparation of minutes)
·  Assisting with contract development, approval, signing and filling/archiving
·  Management of the legal portal
·  Data entry into ICD contract database
·  Maintaining the procurement system (setting up and tracking of purchase orders), following-up on invoices and completing the accrual list
·  Preparing expense reports
·  Assisting with hiring and on–boarding of new employees
·  Reviewing, revising and formatting PowerPoint presentations (including generating graphics and add-ins)
·  Ordering publications, books/reports and IT equipment
·  Organizing and filing documents, as needed
·  Collecting and categorising incoming and outgoing post and couriers

Job Posting Title

Desired profile

Qualifications

·  Apprenticeship in administration (KV) or similar education
·  Precise and independent working style
·  Excellent knowledge of Microsoft office applications (Word, Excel and PowerPoint)
·  Experience in budget tracking and contract/invoice handling (ideally with financial systems/databases)
·  Experience in meeting organization
·  Fluency in German and English
·  Digital skills would be a plus
Soft skills:
·  Team player and reliable personality with good organizational skills
·  Open-minded, hands-on, proactive and forward thinking
·  Interested in working in an intercultural environment
·  Ability to prioritise and paying attention to details
·  Eagerness to learn and adapt
·  Discretion

If you are interested in making an impact by working in a culture of innovation, trust and teamwork, we welcome your online application by clicking here.
Primary Location
Switzerland-Allschwil--
Organization
Actelion Pharmaceuticals Ltd (Swiss Confederation) (8542)
Job Function
Administration
Requisition ID
1905708676W