Expires soon Jll

Operations Coordinator - Critical Environments

  • Quincy, USA
  • Sales

Job description



Operations Coordinator -

RESPONSIBILITIES

Administrative Activities

* Inputs maintenance contracts into appropriate software.
* Prepares monthly time and material billing information for customers.
* Generates reports for weekly and monthly meetings. Includes pipeline reports, sales summaries, maintenance project reports, manpower reports, and employee expenses.
* Oversees the collection and maintenance of various documentations to support various activities including but not limited to reporting, compliance, vendor qualification, client service agreement and legislative requirements, annual facility inspections, project administration and close out activities
* Develops computer support programs that will aid in the reduction of printed forms, speeds up the process of getting the work out, and improves the professional image of finished products.
* Support audit initiatives of work orders, training records, equipment lists, etc.
* Manage data center SharePoint site(s).
* Other duties as assigned.

Data Reporting

* Oversees data reporting activities, reviews reports and communicates observations to operations and project teams

Work Order administration
* Oversees work order fulfillment activities
* Works with facility operations management to resolves issues and follows up with subcontractors and/or internal operations teams to ensure timely service delivery
* Maintains ongoing communication with internal operations teams and service providers

Promote Safety
* Maintain safe working conditions in personal work space.
* Take corrective action when notified of safety violations.

REQUIRED EDUCATION, KNOWLEDGE, and ABILITIES

* Strong written and verbal communication skills
* Strong attention to detail and high level of accuracy
* Effective organizational skills
* Ability to maintain a high level of confidentiality
* Prior CMMS experience and associated software experience a plus.
* Experience with report writing or generating software preferred.
* Advanced knowledge of Microsoft Office Suite - Word, Excel, Outlook and Visio required; working knowledge of SharePoint.
* High School Diploma or equivalent work experience required (Some college level coursework preferred).

Physical Demands and Work Environment

* Physical ability to walk job sites in uneven terrain.
* Provide personal transportation for meetings and job visits away from the office; reimbursed.
* Requires ability to make routine physical visits to job sites, customer events in construction and other environments.
* Ability and willingness to work weekends, holidays, overtime as required, and be 'on call' on a 24 x 7 basis for emergency situations.

 

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jl..com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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