Operations Coordinator

Job description

We are seeking a Facility Coordinator to join our Corporate Solutions team located in Pontiac, MI.
 
Position Summary:

Provide administrative support to Integrated Facilities Management.  Work with property managers and engineering team to handle routine property management operations, including:  Procurement of property supplies and services, including issuing work orders, managing bid requests and service/maintenance contracts, processing of accounts payable and accounts receivables.
 
Essential Functions:

Directly support the Regional Facility Manager with on-going facility and team related responsibilities, including, but not limited to:

·  Assists with receiving and dispatching of work requests to technical staff, vendors or other services providers.
·  Provides direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption, as needed.
·  Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation.
·  Work with team members to identify and respond to any financial or budgeting related issues.
·  Helps support facility specific cost savings targets to contribute to the account achieving significant savings.
·  Supports requests associated with Jones Lang LaSalle Management, Operations and Financial audits.
·  Provides support for guests, visitors and employees at client locations.
·  Coordinates special events in support of client or Jones Lang LaSalle.
·  Provides support for meetings and conference room reservations, as needed and directed.
·  Assists with the coordination and scheduling of maintenance activities.
·  Assists management and staff with operational reporting, budgeting, financial systems, purchasing as necessary. 
·  Acts as an interface with client, visitors and guests.
·  Ensures delivery of committed services and overall satisfaction with Jones Lang LaSalle performance. 
·  Demonstrate leadership, responsiveness and creativity in finding solutions for service delivery.
·  Ensures appropriate follow up with customers.
·  Seeks to continuously improve processes, systems and overall client satisfaction.

Required Knowledge, Skills and Abilities (KSA):
 

·  2+ years’ experience with Facility or Property Administration.
·  Superior customer service skills and orientation.
·  Ability to maintain professionalism at all times under stressful situations.
·  Ability to plan and manage work under time constraints.
·  Ability to multitask and work without direct supervision.
·  Proficient in MS Office, and possess strong written, verbal and people skills.
·  Strong organizational skills and collaborative style needed.
·  Must be proficient at Excel Spreadsheets, and administrative capability of customizing administrative reports.

Education:
 

·  Bachelor’s degree preferred.

 
Start a lasting career with JLL today!

#LI

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.