Office Services and Brokerage Coordinator

Job description

About JLL –
 

JLL (NYSE: JLL) is a leading professional services firm that specializes in real estate and investment management. Our vision is to reimagine the world of real estate, creating rewarding opportunities and amazing spaces where people can achieve their ambitions. In doing so, we will build a better tomorrow for our clients, our people and our communities. JLL is a Fortune 500 company with annual revenue of $16.3 billion, operations in over 80 countries and a global workforce of nearly 92,000 as of June 30, 2019. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com

If you’re looking to step up your career, JLL is the perfect professional home. With us, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections and be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions—join us at JLL!

POSITION OVERVIEW

JLL is currently seeking a dynamic and qualified individual for the role of Brokerage / Office Services Coordinator to provide reliable, timely, and efficient support to our Mississauga office. The position entails working with a diverse group of internal and external Stakeholders at all levels of the organization. The individual will require the independent judgment to plan, prioritize, and organize a diverse workload. This role provides a wide variety of support services to the industrial brokerage team, Mississauga office, and the successful candidate will be detail oriented with strong organizational skills and a team player attitude.

RESPONSIBILITIES

·  Greet and direct all visitors accordingly
·  Schedule meeting rooms and appointments
·  Coordinate and organize meetings, conference calls, video conferences, and net meetings and their related materials as required
·  Point of contact with building management. Handling all building requests such as maintenance to our office, providing clearance to tradesman, and janitorial needs.
·  Administrator for the office’s phone Portal. Responsible for assigning phones to new users, configuring the settings, troubleshooting issues etc.
·  Work with IT and HR to assist with onboarding of new hires. Assigning and setting up desk location, setting up handset, monitors etc. required IT.
·  Primary point of contact for communication between Mississauga office and National Practice groups.
·  Register guests with the building concierge and manage visitor guest passes
·  Record and relay information to appropriate stakeholders in a timely manner
·  Manage all mail and couriers, including but not limited to preparing courier packages, coordinating pick-up and delivery, confirming delivery/receipt with appropriate stakeholders, and resolving any related issues in a timely manner
·  Check invoices on AP System and file accordingly
·  Respond to basic client and general enquiries and escalate complex queries to the appropriate parties
·  Enter or process data, orders, requests, or information as required
·  Perform clerical or administrative duties as needed, Maintain the meeting rooms, ensuring they are clean, tidy, and ready for use
·  Any other reasonable duties and responsibilities assigned

Brokerage Coordinator

·  Assist in preparation of options reports for clients
·  Assist in the preparation and update presentations
·  Assist in conducting due diligence for client options
·  Assist in preparation of listing agreements, MLS forms, etc.
·  Assist in preparing commission invoices and tracking transactions on web-based application
·  Develop an understanding of basic real estate, and lease terminology
·  Assist in the collection of market information and preparation of market reports for client
·  Assist in tour set-up and creating tour books
·  Assist in preparation of materials for industrial team, such as offers, commission agreements, expenses, etc
·  Assist in scheduling for industrial team

QUALIFICATIONS

·   Post-Secondary education is an asset
·   2+ years of relevant experience or a combination of education and experience
·  Experience in the real estate sector is an asset
·  Excellent verbal and written communication skills
·  Excellent interpersonal and customer service skills
·  Demonstrated proficiency with all applicable software packages including but not limited to MS Windows and MS Office, including MS Word, Excel, Outlook, and PowerPoint
·  Excellent time management and organizational skills
·  Must be able to adapt and prioritize, meeting deadlines, in a fast-paced environment
·  Must operate with a sense of urgency, quickly responding to Stakeholders
·  Must have a positive, professional attitude
·  Must be detail oriented
·  Must demonstrate professionalism at all times
·  Must be able to work well independently with an ability to work collaboratively with others
·  Must be able to maintain confidentiality, utilize judgment, and work with minimal supervision

What you can expect from us

We’re an entrepreneurial, inclusive culture. We succeed together—across the desk and around the globe. We believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits and pay. We’ll offer you a competitive salary and benefits package.

With us, you’ll develop your strengths and enjoy a career full of varied experiences. We can’t wait to see where your ambitions take you at JLL.

Apply today!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.