Occupancy Planner

Job description

We are looking for an Occupancy Planner for our Workplace & Occupancy Planning Team

Abo ut JLL

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

We are seeking an Occupancy Planner to join and help our team successfully manage the supply, capacity and demand of a building, campus or region portfolio of space for a specific client at the business unit level.

Role Purpose

As an Occupancy Planner, you’ll be assisting with the development of migration plans and sequencing of group-level and individual moves as well as facilitate and/or resolve planning issues identified in customer planning meetings. You will ensure that planning is aligned with corporate guidelines, and that all scenarios maximize use of space.  You will recommend, educate, and enforce space policies/standards, procedures and protocols and notify the client of customer requested exceptions. You will get familiar with space utilization methods and presenting utilization data to drive productive spaces.

You’ll need to have a great knowledge in Corporate Real Estate. In this role, you will prepare and update project status reports on actual seat demand versus projected seat demand at the building level, reporting out on the current supply and capacity, and forecast inventory changes as required. You’ll be charged with assembling, updating and reporting the top-down and bottoms-up seat count projections collected at the group-level for an annual planning horizon and work with the client to reconcile discrepancies from top-down projections, as well as track and report actual seat demand at the group level.

What this job involves

Key responsibilities include:

·  Gathering tactical programming information related to space requirements, adjacencies, or move requirements.
·  Coordination of complex migration projects with many relocations and reconfigurations.
·  Developing move plans with space assignments, occupancy plans, cabling requirements, Information Technology (“IT”) requirements and construction requirements.
·  Preparing cost estimates and timelines for projects.
·  Monitoring layout, design, and space plan of facilities in relation to the move plan.
·  Learning and applying new methods of space design for specific business group needs.
·  Developing migration plans and space strategies utilizing blocking and stacking diagrams.
·  Planning complex and detailed design layouts of new and existing office space and furniture.
·  Maintaining strong relationships with vendors and customers to understand requirements and monitor in relation to cost, quality, and schedules.
·  Managing vendor relationships and holding vendors accountable for contract compliance.
·  Applying data and metrics that are important to Client and Vendor success; gather and track accordingly.
·  Coordinate with client and associates to determine furniture requirements, bill of materials and furniture product availability.
·  Coordinate and provide detailed design layouts of new and existing office space and furniture.
·  Interfacing with facilities planning and design staff in the coordination of various facilities projects.
·  Synchronizing the timing and construction of offices, the distribution and installation of furniture, and the relocation of personnel to different buildings.
·  Working with vendors, engineering consultants, contractors and various departments to coordinate project completion.
·  May require inputting and maintaining master facilities floor plans in AutoCAD.
·  Conducting building audits to verify that employee locations, furniture layout and room configurations are correctly noted on floor plans.
·  Understanding and applying government and site building codes and regulations.
·  Knowing and applying minor tenant improvement construction processes, plans and related documentation for compliance.
·  Handling Client-specific requirements including particular software, systems, and processes.

Every day is different, and in all these activities, we’d encourage you to show your ingenuity.

Sound like you? To apply you need to be / have:

Requirements

A Bachelor's Degree in Real Estate, Finance, Architecture, Design, Construction Management, or related field is required; also along with minimum of 3 – 5 years of experience in corporate environment.  Previous experience in space/occupancy planning at a strategic level, plus experience with interior office renovations is highly desirable. CAFM system experience also highly desirable.

You’ll need to be dynamic and technologically savvy and utilize software to support planning solutions and communicate ideas clearly with planning team and lines of businesses. You will be successful if you have advanced skills in Microsoft Excel (pivot table, vlook-up, cell calculations), and AutoCAD (basic test-fits and square foot calculations). Proficiency in Microsoft Office suite and ability to consolidate data and floor plans into Power Point for presentations to client and lines of business is highly valued. You’ll be effective in your role by learning to ask the right questions to understand the underlying needs of our clients. You’ll discover how to be proactive and innovative with solutions for your stakeholders.

Excellent communication skills are important – both written and spoken – and we’ll expect you to work independently, multi-task, and manage your time to meet deadlines. You keep on top of things as you’ll often need to reorganize your time day to day, to deal with your team’s changing necessities and requests. An individual with strong interpersonal skills with an ability to interact with executive level external and internal clients will be successful in the role. Most importantly, you’ll want to work as part of a diverse supportive and talented team.

Behavioural Competencies

·  Think Big - Thinks strategically, simplifies the complex, solves complex problems, sees the big picture
·  Drive Change - Thrives on change, learning agility, intellectually curious, appetite for risks, digital drive
·  Helps others - Builds relationships, actively collaborates, helps others succeed.
·  Get it done - Acts decisively, drives results, passion to win, takes ownership, accountable, resilient
·  Business first - Focuses on customers and clients, business/financial acumen, JLL first
·  Inspire - Inspire others, creates vision and strategy, energizes others

What you can expect from us

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you...

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