Expires soon Jll

Occupancy Planner

  • San Jose (Santa Clara)
  • Marketing

Job description



Job Responsibilities:

To manage the supply, capacity and demand of Client’s portfolio of space in a specific, geographic region.

Within the geography, can answer: how much space is currently available, what are the workplace conditions, and what are bottom-up seat count projections by group?

Supply and Demand Planning

·  Provides a single point of contact for geography-related planning questions
·  Reports the bottoms-up seat count projections by business unit for a rolling, three-year planning horizon and works with Sr. Occupancy Planner(s) to reconcile discrepancies with tops-down projections; (PFF = Population Forecast Form)
·  Tracks and reports projected versus actual seat counts
·  Provides geographic stacking diagrams by location, by building and by floor
·  Reports the current supply and capacity, and forecasts inventory changes for a rolling three-year timeframe
·  Maintains and secures business units’ agreement to geographic stacking plans
·  Develops preliminary program requirements for each department (by building, if necessary)
·  Develops migration plans and sequencing of group-level moves / relocations
·  Educates local contacts on planning and space policies/standards, procedures and protocols, and notifies planning manager if they are not being followed
·  Forecasts order of magnitude scopes, schedules and budgets for project moves planned to occur based on stacking plans / strategy
·  Ensures planning is aligned with corporate guidelines, and that all scenarios maximize use of space
·  Recommends and enforces space policies/standards, procedures and protocols
·  Develops, maintains and reports space allocation plans, and if applicable, issues space allocation reports
·  Participates in Audits (including seat assignments, occupancy, vacancy, labs & equipment). Present Audit Data to Senior OP & Leadership
·  Implement/Sell the Mobility Program, including conducting Dark Space Studies, Work style Surveys, iPlan recommendations
·  Measure, Monitor and report cost saving and value added contributions
·  Assist in developing site-specific Planning Strategies with Senior Leadership

Reporting and Facilitation of Projects

·  Compile Quarterly Report Data
·  Field Verify Occupancy Planning Data
·  Attends kick-off meetings for new real estate acquisitions, major renovation projects and project moves
·  Facilitates communication between other occupancy planners, planning assistants, CAD administrators, and other Jones Lang LaSalle team members
·  Assists in Issuing the Quarterly Report: The quarterly report includes: headcount projections, supply and capacity information and the status of major initiatives (a real estate action plan) for the portfolio; monthly space allocation data, group block plans.
·  Facilitates and/or resolves issues identified in the weekly planning meeting
·  Attends kick-off meetings for new real estate acquisitions, major renovation projects and project moves
·  Facilitates communication between other occupancy planners, planning assistants, CAD administrators, and other Jones Lang LaSalle team members
·  Provides performance review input for planning assistants and CAD administrators

Team Engagement

·  Group-level leaders to collect seat count forecasts, and resolve seat count forecast discrepancies
·  Review and resolve geography-specific forecasts, needs, concerns, and issues
·  Planning assistants and CAD administrators to ensure accuracy of planning database information
·  Planning assistants and CAD administrators to review and resolve campus/building-specific forecasts, needs, concerns, and issues
·  Project Management / Facility Management to review stacking strategies, and to provide workload forecast related to project moves that are planned to occur based on stacking plans / strategy
·  Collaborate with Project Management, Facility Management and Transactions on all Site Rationalization Efforts

Requirements:

·  BS or BA in design, architecture, or finance
·  3-5 years of relevant experience
·  MS Office, AutoCAD, CAFM tools
·  Strong Communication both written and oral

Sound like you? Apply today!

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