Expires soon Jll

Facilities Coordinator

  • Albany (Albany)

Job description


·  Assist Facility Management Team with tactical planning for the team’s goals and objectives
·  Invoice coding for all assigned sites
·  Coordination with sourcing to set up new vendor contracts
·  Monitoring expiring contracts and facilitating renewals as necessary
·  Processing security badge applications and extensions
·  Administers and monitors work orders, and running reports as needed
·  Subject Matter Expert for Corrigo Work Order process, submittal, monitoring and invoicing – Facility Management and Service Provider
·  Assist with budgetary requests, analysis and reporting
·  Assist with researching, analyzing and reporting budget variances
·  Provides administrative support to FM team (assist w/ landlord requests, etc)
·  Conference Room set-up in Outlook
·  Building Guide Updates
·  Orders office supplies (nameplates, conference room supplies, etc)
·  M&A Support (utility set-up, new vendor set-up, new site set-up etc)
·  Participate in special projects as needed

Financial management

·  Monitor and  analyze work committed through work orders and review monthly financial accruals and is responsible for accuracy

Partner relationship management

·  Communicate with supplier partners as needed to set up new accounts and manage work orders
·  Interact with landlords or 3rd party suppliers as needed to ensure integration of work orders

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For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jl..com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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