Expires soon Jll

Executive Assistant

  • Amsterdam (Montgomery County)
  • Community management

Job description

Currently, we are seeking an Executive Assistant to join our Brokerage Group in our Midtown Manhattan office.


• Create, update and close transactions in proprietary database according to established standards

• Manage expense report preparation in PeopleSoft. Submit expense reports, track status, reconcile corporate charge card statements and respond to any audit inquiries

• Manage marketing lists and update contacts in client relationship management (CRM) tool; run reports; assist with large data entry projects

• Assist as requested, in the preparation of business development presentations and responses to Request for Proposals submitted by client prospects

• Proactively anticipate upcoming projects and needs of supported manager(s) by prioritizing, communicating and balancing the workflow; Show initiative in taking ownership of all projects through completion

• Assist with researching industry related news for sharing via social media, specifically LinkedIn

• Manage and maintain executive calendars: accept or decline meeting requests appropriately; schedule meetings

• Assist with travel arrangements through internet based travel system

• Perform general administrative duties such as answering phones, filing, faxing, copying, processing mail and scheduling meetings

• Assist in the coordination of client and internal meetings and special events

• Use good business judgment when responding to the needs of clients, both internally and externally

• Perform other related duties as assigned


• 5+ years experience as Administrative Professional or equivalent experience; 2 yr Associate's Degree or higher preferred

• Real estate experience preferred but not required

• Microsoft office product knowledge – Outlook, Excel, PowerPoint and Word

• Experience with CRM a plus but not required

• Communicate professionally, in a clear and concise manner

• Work independently with minimal supervision; Have the ability to work with all levels of management

• Be a team player, dealing effectively with coworkers and internal clients at all levels.

• Strong analytical, organizational, interpersonal and verbal / written communication skills required

• Attention to detail and accuracy mandatory

• Demonstrated time management skills

• Ethical judgment: Treats confidential information appropriately. Exercises discretion in an ethical manner

• Maintain a professional work environment at all times and comply with the company’s dress code policy

• Demonstrate prompt and consistent attendance

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For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jl..com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.