Event Coordinator

Job description

Responsibilities

Overall Role

The Event Coordinator assists in the execution of internal and external events for clients, including conferences, training and hospitality. The role requires you to be extremely organized and be able to manage the logistics of multiple events simultaneously.

Major Responsibilities

·  Manage business unit requests for Meeting and Event Support made by phone and email and respond to or forward requests as appropriate.

·  Coordinate conference and meeting room setups and tear downs with business units and internal Corporate Services (CS) teams and vendors (Reception, Catering, Helpdesk, Multimedia, Security, etc.) and liaise with Building Management.

·  Operate the room booking system and service event requests.

·  Conduct meetings with business units as necessary and provide event planning and budgeting advice.

·  Propose layout patterns based on room capacity.

·  Manage event equipment (chairs, tables, portable stages, flip charts, signs, banners, etc.)

·  Support parking ticket arrangements for clients and visitors.

       

Knowledge and Skills Required

·  Minimum of 1-3 years of experience in Customer Service / Hospitality Industry.

·  Fluency in both English and Japanese (verbal & written).

·  Proficient in MS Office (Excel, Word, PowerPoint).

Competencies

·  Works well with others and can build key relationships with cross-functional teams.

·  Excellent communication skills, both written and verbal, as well as interpersonal skills.

·  Time-management skills and the ability to work under pressure to ensure the efficient running of an event.

·  Highly motivated and able to work independently with minimum direction.

Able to see things from the clients’ stand points, listen and observe to anticipate clients’ needs.

Attractive Point

As an Event Coordinator, you will have the opportunity to join a diverse and highly skilled team, experience a luxurious event venue and gain best-in-class facility management knowledge through your work.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jl..com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.