Expires soon ENGIE

Executive Assistant

  • Boston (Middlesex)
  • Community management

Job description

ENGIE Impact delivers sustainability consulting and services to clients across the globe. Comprised of existing ENGIE Group portfolio business that are leaders within their respective markets, ENGIE Impact brings together a wide range of strategic and technical capabilities to create a more effective, comprehensive offering for our clients – so we can take on their toughest sustainability challenges and they can see real results.

ENGIE Impact’s people are our greatest strength, bound by our vision to enable a sustainable world where people, organizations and the environment thrive. We are  passionate  about making our company and the world a better place;  responsible  in working with commitment and accountability; collaborative with our colleagues and clients, and agile  enough to work in a dynamic, changing industry. 

The wide-ranging expertise of our diverse team fuels the innovation that places us on the leading edge of the global energy industry. As such, we nurture a company culture—through training, mentoring and professional development—that encourages all employees to thrive. If this the kind of place you see yourself working, we invite you to join ENGIE Impact. 

*In order to be considered for the role, your resume must be attached in your application.

Position Summary

Responsible for standard, advanced, and confidential support of one or more Ecova senior leaders (VP or above), requiring broad experience, skill, and knowledge of organizational policies and practices.  Schedules and maintains calendar of appointment, meeting, and travel itineraries of assigned leaders(s).  May manage and/or utilize assistance of one or more APT members.  


Role Description

·  Directly supports multiple senior leaders.
·  Exercises independent discretion regarding job matters relating to the respective Executive(s) that are supported, which do not include team dependencies. 
·  Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel.
·  Produces information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics.
·  As a member of the Ecova Administrative Professional Team (APT) contributes positively and actively to improving administrative processes and systems at Ecova.  Regularly identifies and shares ideas for continuous improvement. 
·  Is capable of running all Ecova meeting technology solutions such as video conferencing, internet conferencing, and troubleshooting where needed. 
·  May manage up to three lower level APT members including but not limited to writing performance reviews, mentoring and writing development plans, scheduling and distribution of workload. 
·  Maintains customer confidence and protects operations by keeping information confidential.
·  Prepares and edits correspondence, communications, presentations and other documents.
·  Represents the executive by attending meetings in the executive’s absence; speaking for the executive.
·  Completes projects by assigning work to clerical staff, following up on results.
·  Prepares reports by collecting and analyzing information.

Role Competencies

·  Associates degree or equivalent required.  Equivalent considered to be high school diploma/GED + 4 years Administrative support experience. 
·  Associates degree or equivalent required.  Equivalent considered to be high school diploma/GED + 4 years Administrative support experience. 
·  Bachelors Degree preferred
·  Requires 4 years of administrative support experience with 2-3 years at the executive level.
·  Demonstrated experience effectively managing travel and schedules for senior level leaders.  
·  Demonstrated proficiency in the Microsoft Office environment including Word, Excel, PowerPoint and Outlook
·  Experience working with SalesForce.com preferred
·  Must have exceptional oral and written communication skills
·  Ability to manage multiple tasks and demands
·  Attention to detail and accuracy
·  Strong organizing and planning skills
·  Initiative
·  High Integrity


ENGIE Impact Information
Our salaries are competitive and commensurate with experience. We are a performance-based culture and have goal-based incentive programs and generous employee benefits. Our comprehensive benefit package includes medical, dental, vision insurance, life, AD&D, short- and long-term disability insurance. We also offer flexible spending accounts and 401(k) with a generous employer match.

ENGIE Impact is an equal opportunity and affirmative action employer. All qualified applicants will be considered without regard to age, race, color, national origin, ancestry, sex, sexual orientation or preference, religion, marital status, citizenship, veteran status, or physical or mental disability.

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Additional Information
·  Posting Date: Aug 14, 2019