Administration Assistant

Job description

ENGIE is a leading energy and services company focused on three key activities: production and supply of energy, services and regeneration. Our 17,000 employees combine these capabilities for the benefit of individuals, businesses and communities throughout the UK & Ireland.

We enable customers to embrace a lower carbon, more efficient and increasingly digital world. Our customers benefit from our energy efficient and smart building solutions, the provision of effective and innovative services, the transformation of neighbourhoods through regeneration projects, and the supply of reliable, flexible and renewable energy.

ENGIE improves lives through better living and working environments. We help to balance performance with responsibility, enabling progress in a harmonious way.

Globally, the ENGIE Group employs 160,000 people worldwide and achieved revenues of €60.6 billion in 2018.

ENGIE are recruiting for a Administration Assistant to be based in Endcliffe Avenue Sheffield S10 3EA . This is a permanent part-time role working 20 hours per week. On offer is a salary of 9,069, dependent upon skills and experience and benefits package.
Flexible working patterns possible

Responsible for general administration duties associated with the University of Sheffield. Must be focused on customer care with an infectious “can do” attitude with the flexibility and adaptability to be a team member in a changing business environment. Experience of working within a high profile, customer focused environment in addition to commercial and financial awareness including understanding contractual requirements.

Main Responsibilities/Duties Include:

· 
Administration of the Maximo CAFM system

· 
Supports works Supervisors with oversight and distribution of Work Orders

· 
Logging of Corrective Works in the Maximo CAFM system

· 
Administration of student damage through the client STEMS system

· 
Recording of employee data for Annual Leave and Overtime

· 
Supports with required data to the Account Manager for the monthly client report

· 
Ad-hoc Administration of all Purchase Card expenditure receipts through Mi-Vision

· 
Support the wider contract with general administrative support as required

Required Qualifications, Skills or Experience:

·  Rounded educational background with direct experience in operational administration.
·  Facilities Management/services experience advantageous
·  Experience in either a Finance or Facilities Management environment desirable
·  Excellent IT skills with Microsoft applications & other in house IT Management systems (Maximo, Technology Forge, Coupa, etc)
·  Excellent communication and customer service skills
·  Demonstrate good time management skills, working to deadlines and adhering to set procedures.
·  Needs to be versatile and adaptive
·  Credible experience within a similar position

Note to internal applicants: Please log in at the top right corner under "employee sign in" to apply for this role.

For more information about ENGIE, please visit:

http://www.engie.com/en/candidates-area/

For this role, you must have evidence of the right to work in the UK. There is no re-location package with this job role. ENGIE do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.

The ENGIE Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to ENGIE Managers.

Additional Information
·  Posting Date: Sep 13, 2020