Executive Assistant

Job description

Job Description

Executive Assistant

Position Description
CGI is an exciting global company of with a culture of intrapreneurship, ownership, and teamwork. CGI Federal is seeking an Executive Assistant to manage the administrative duties for a team of senior executives and associated operating units. We are seeking someone who is interested in being a key contributor to this fast paced and rapidly growing business.

Your future duties and responsibilities
The Project Coordinator will work closely with executives on administrative and operational initiatives. Tasks include, but are not limited to: overseeing all scheduling activities, assisting in setting up and running meetings and events (internal and external), assisting with communications activities, managing local, national, and international travel logistics, working with the CRM tool, and completing assigned project work. This individual will provide completion of assigned project work and ad hoc data requests. As the gatekeeper of communications, the Project Coordinator will interact frequently with external clients as well as internal executives. Importantly, this individual will have responsibility for obtaining and submitting signature approvals for executives in the unit.

Required qualifications to be successful in this role
To be considered for this role, candidates should have 7+ years of demonstrated success supporting a busy team and have a positive, can-do attitude. Candidates must be able to manage heavily overscheduled calendars through the use of Outlook and be proven analytical thinkers who can identify and weigh different options for solving problems and then make an independent decision on how best to resolve issues. Strong organizational skills are essential. All candidates must have extensive experience with Microsoft Office including Outlook, Word, Excel, and PowerPoint.

Attributes of a successful candidate include:
Strong written and oral communications skills and the ability to communicate effectively with senior managers and customers
• Willingness to build and nurture relationships across the enterprise and with key external stakeholders
• Ability to manage overscheduled calendars including the judgment to screen meeting and message requests to determine appropriate priority level and forethought during local travel to plan out logistics and determine alternative plans
• Analytical thinkers who can identify and weigh different options for solving problems in a dynamic environment; must enjoy multi-tasking, shifting priorities, and have the ability to think and react quickly
• Initiative and creativity to come up with ways to improve efficiency and organization; constant learning and organizational improvement
• Energetic, professional corporate image, and positive attitude and willingness to learn and take on new tasks
• Ability to remain calm when situations occur and resolve them quickly and professionally; unflappable
• Ability to handle confidential material appropriately
• Take on special projects as needed
• Ability to work outside of business hours as needed (not expected at all times)
• As a bonus, we welcome candidates with a sense of humor!

Build your career with us.

It is an extraordinary time to be in business. As digital transformation continues to accelerate, CGI is at the center of this change—supporting our clients’ digital journeys and offering our professionals exciting career opportunities.

At CGI, our success comes from the talent and commitment of our professionals. As one team, we share the challenges and rewards that come from growing our company, which reinforces our culture of ownership. All of our professionals benefit from the value we collectively create.

Be part of building one of the largest independent technology and business services firms in the world.

Learn more about CGI at www.cgi.com .

No unsolicited agency referrals please.

CGI is an equal opportunity employer.

Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at US_Employment_Compliance@cgi.com . You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned .

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All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held.

CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI’s legal duty to furnish information.

Skills

Reference

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