Offers “Amazon”

Expires soon Amazon

Staffing Administrator

  • Redondo Beach (Los Angeles)

Job description



DESCRIPTION

The Staffing Administrator will help coordinate activities to support the High Volume Hiring (HVH) and recruiting efforts for the WFS team. These efforts include but are not limited to New Hire Events, New Hire Orientation, and Community Engagement. They will provide support to the staffing organization to ensure successful completion of all administrative activities in the recruiting process. This role is essential to creating a positive candidate and employee experience, and will often serve as the "face" of Amazon for our candidates. The Staffing Administrator will play an integral role in the node’s staffing efforts, will thrive on pulling many pieces together to form a complete picture, and will work in a team environment with a focus on individual contribution.

A successful candidate will demonstrate the following characteristics:

- The ability to communicate effectively in both written and verbal means.
- Is able to follow instructions and applies the best response to multiple-choice situations.
- Has strong organizational skills and the ability to multi-task
- Has the ability to perform a variety of routine tasks while remaining engaged in their daily work.
- Has the ability to quickly pivot between tasks with short notice to provide the best possible customer service.
- Escalates when actions needed do not have clearly defined resolution steps, and suggests improvements where opportunities exist in the process.

Responsibilities Include:
- Supporting candidate activity to ensure all electronic paperwork is completed on time and accurately
- Providing follow-up correspondence to candidates on recruiting status via phone and email
- Setup and breakdown of events on a daily basis
- Facilitating both New Hire Events and New Hire Orientation
- Presenting materials to groups of new hires at once, to groups varying in size
- Conducting NHE activities including Greeter, Welcome Event Presenter, Candidate Care Specialist, Computer Assistance, Badge Photo, and/or Drug Test Administrator
- Tracking recruiting activities and reporting candidate status;
- Attending offsite events such as community fairs, hiring events and job fairs;
- Addressing questions regarding recruiting/HVH process;
- Generating reporting and audits surrounding event success
- Identify opportunities for improving candidate experience and scheduling efficiency;
- Assist in the coordination of other recruiting activities as needed;
- Assist in on boarding of new hires and departures of employees;
- Clearing compliance defects on reporting that highlights event success, with manager approval
- Various administrative tasks, as needed.
- Must be able to travel as-needed to multiple locations weekly to conduct events in various locations within your designated node.

The Staffing Administrator will help coordinate activities to support the High Volume Hiring (HVH) and recruiting efforts for the WFS team. These efforts include but are not limited to New Hire Events, New Hire Orientation, and Community Engagement. They will provide support to the staffing organization to ensure successful completion of all administrative activities in the recruiting process. This role is essential to creating a positive candidate and employee experience, and will often serve as the "face" of Amazon for our candidates. The Staffing Administrator will play an integral role in the node’s staffing efforts, will thrive on pulling many pieces together to form a complete picture, and will work in a team environment with a focus on individual contribution.

A successful candidate will demonstrate the following characteristics:
- The ability to communicate effectively in both written and verbal means.
- Is able to follow instructions and applies the best response to multiple-choice situations.
- Has strong organizational skills and the ability to multi-task
- Has the ability to perform a variety of routine tasks while remaining engaged in their daily work.
- Has the ability to quickly pivot between tasks with short notice to provide the best possible customer service.
- Escalates when actions needed do not have clearly defined resolution steps, and suggests improvements where opportunities exist in the process.

Responsibilities Include:
- Supporting candidate activity to ensure all electronic paperwork is completed on time and accurately
- Providing follow-up correspondence to candidates on recruiting status via phone and email
- Setup and breakdown of events on a daily basis
- Facilitating both New Hire Events and New Hire Orientation
- Presenting materials to groups of new hires at once, to groups varying in size
- Conducting NHE activities including Greeter, Welcome Event Presenter, Candidate Care Specialist, Computer Assistance, Badge Photo, and/or Drug Test Administrator
- Tracking recruiting activities and reporting candidate status;
- Attending offsite events such as community fairs, hiring events and job fairs;
- Addressing questions regarding recruiting/HVH process;
- Generating reporting and audits surrounding event success
- Identify opportunities for improving candidate experience and scheduling efficiency;
- Assist in the coordination of other recruiting activities as needed;
- Assist in on boarding of new hires and departures of employees;
- Clearing compliance defects on reporting that highlights event success, with manager approval
- Various administrative tasks, as needed.
- Must be able to travel as-needed to multiple locations weekly to conduct events in various locations within your designated node.

PREFERRED QUALIFICATIONS

Preferred Qualifications
- Associate’s degree or equivalent work experience required.
- Prior working experience in the field of HR and/or Recruiting.
- Intermediate Microsoft Word and Excel skills with the ability to create pivot tables, v-lookup, and mail merge a plus
- Experience with auditing written reports and data
- Experience with Applicant Tracking Systems (Salesforce preferred)
- Problem solver, able to troubleshoot issues and drive them to closure
- Excellent verbal and written communication
- Excellent customer service skills with an emphasis on tact and confidentiality
- A prominent ability to speak in front of and present to large groups
- Organizational skills with attention to detail, ability to prioritize and work in an environment with competing demands
- Roll-up-your-sleeves attitude with a sense of urgency, and a friendly, diplomatic demeanor
- Bi-lingual skills are a plus

Amazon is committed to a diverse and inclusive workforce. Amazon is an equal opportunity employer and does not discriminate on the basis of race, ethnicity, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.

Pursuant to the Los Angeles Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Desired profile



BASIC QUALIFICATIONS

· A completed high school or equivalent diploma?
Basic Qualifications

- High School diploma or GED equivalent
- Experience in a fast-paced culture (such as operations, administrative support, customer service, retail, hospitality, staffing/recruiting, or other related field)

- Proficient with Microsoft Excel, Word, Outlook, PowerPoint, and Access.

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