Executive Assistant

Job description

DESCRIPTION

The EU Prime & Marketing team is seeking an exceptionally proactive, customer obsessed and team-oriented Executive Assistant with a history of high performance to support the GM EU Integrated Marketing and Director, UK Prime & Marketing, based in London. This exciting role requires superior attention to detail, great organizational skills, and the ability to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior leaders inside and outside of the company is important. A good sense of humour is critical, as is the ability to be flexible, and to change direction at a moment’s notice.

The successful candidate will possess the ability to complete complex tasks quickly and independently, react with appropriate urgency to situations that require a quick turnaround and be able to take effective action without having to know the total picture. The role will work closely with other Executive Assistants throughout the organization and the company. You should ideally have knowledge and experience working with a global team across multiple time zones, languages and cultures. Candidates should demonstrate an understanding of business structure, as well as the desire and aptitude for learning new concepts quickly. This can be a great career move for an experienced and ambitious Executive Assistant looking to grow and develop in an organization offering fantastic long-term career opportunities.

Key Responsibilities include:
· Manage complex calendars and scheduling for two executives
· Manage domestic and international travel
· Organize, execute, and assist with team activities
· Track and help drive completion of key deliverables and follow up on outstanding items
· Manage team space
· Work closely with the leadership team and our business partners
· Partner with other assistants throughout the team and across the company

PREFERRED QUALIFICATIONS

· Strong analytical skills and demonstrated ability to improve processes
· Strong interpersonal skills and can work well with different personalities in the organization
· Ability to prioritize and handle multiple assignments at any given time
· High levels of integrity and discretion
· Impeccable attention to detail
· Highly motivated, organized individual who is able to work effectively with minimal supervision

Desired profile

BASIC QUALIFICATIONS

· 7+ years-experience providing support at Senior management levels
· Experience with domestic and international travel coordination
· Excellent written and verbal communication skills
· High level of proficiency in Microsoft Outlook, Microsoft Word, and Excel
· Experience working in fast-paced tech environment