Reconciliations Officer

Job description

·  Location
Romford, Essex
·  Salary
£20.00/Hour
·  Category
Public Sector - Public Sector Accounting & Finance
·  Job type
Temporary
·  Industry
Public Sector
·  External Reference
JN-012020-113550

Operate transactional processes and provide complex advice in relation to finance reconciliation activities.

Meet transactional processing deadlines as part of achieving Service Level and Operating Level Agreements.

Provide a good quality, professional and solutions-focused resource processing and administration service across the Council.

Support managers by providing a responsive and flexible service, advising on policy, procedures and best practice in relation to reconciliation.

Provide an efficient and effective reconciliation support service liaising with colleagues as appropriate in order to provide a seamless service to managers.

Responsible for Spot-checking output against data for accuracy and rectify any significant errors by cancelling payment.

Responsible for manual payment.

Provide high quality and consistent Reconciliation advice, support and process management in a cost effective and efficient way that positively impacts suppliers and customer efficiency and confidence.

Responsible and accountable for delivering transactional services that ensure customer satisfaction at all levels.

Financial/Resources responsibility for: Inputting, processing and reconciling complex information, completing complex financial transactions in accordance with procedures.

Maintains system parameters to limit and/or identify anomalies. Investigate and where necessary ensure that amendments are made.

Supervise the cash receipting system and ensure daily banking updates are functioning efficiently.

Deliver day to day Reconciliation operations to staff or ensure that financial transactions made through Council systems are made and validated in accordance with policies, procedures and legislation.

Supervise monthly bank reconciliations ensuring they are complete.

Supervise cheque processes ensuring the correct procedures are followed.

Supervise reconciliation and clearance of all suspense accounts. Reconcile receivables/payables in the general ledger in a timely manner.

Supervise the investigation and follow up of all outstanding items, including old and irrecoverable amounts on bank reconciliation statements and advise how best to resolve them.

Supervise and support the annual audit of accounts process.

Supervise information flows to and from other areas of finance and the business to resolve reconciliation queries.

Development of the Bank cash reporting functionality & management.

Develop and maintain procedures and systems to ensure the efficient and effective running of the reconciliation service. Suggest systems and process improvements in relation to banking, based on observations made.

Ensure all miscellaneous fund transactions are allocated in the system correctly and reconciled in relevant system e.g. Paris.

Responsible for providing resolutions to complex reconciliation processing and queries and providing assistance & advice to other members of the team. This includes answering complex queries from staff/customers and suppliers on reconciliation policies, procedures and processes.

Identifies and records any system faults and follow these up with Business Systems as appropriate.

Interprets when issues are arising and flags up with the Team Lead as necessary.

Operates within established policies, procedures and operating frameworks to achieve targets. Ensuring reconciliations are processed and that the council policy is covered and adhered too.

Understand and provide advice and guidance in relation to reconciliation issues, and acts in line with, and interprets relevant legislation enabling individuals to fully understand their rights and responsibilities in line with organisation legislation, practice and working procedures.

Maintain and report on management information and performance measurement processes in of all reconciliations reviewing systems and implementing revisions to the recording, collation, analysis and evaluation of data, in order to assist with the performance management of recruitment and selection the organisation. Also ensure the quality control of data input and the production of relevant statistics and management information as required, sharing information on performance indicators with colleagues across the service.

Ensure records and information systems are kept accurately including the inputting and updating of information on appropriate computerised information systems, and back up records are kept of reconciliation statements.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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