EA/PA to CEO Executive/ Personal Assistant to the CEO

Job description

·  Location
Kendal, Cumbria
·  Salary
£ 30000 - £ 35000 / Year
·  Category
Office and Secretarial - Executive PA
·  Job type
Permanent
·  Industry
Office and Secretarial
·  External Reference
JN-102019-96552

Executive/ Personal Assistant to the CEO

Fantastic opportunity to work alongside CEO for a very prestigious client based on the outskirts of Kendal, a diverse, dynamic medical sales and manufacturing company.

Candidate Profile:

A proactive, highly motivated individual that is focussed on the CEO's objectives and understands how to progress these forwards. Must be highly efficient and organised, confidentiality is a key trait as well as being able to assist multiple individuals and areas of the business and represent the CEO and company ethos at all times.

Required Competencies:

·  EA/PA and Customer service experience

·  Exceedingly strong oral and written communication skills

·  Use of a range of software including: email, spreadsheets and data-bases

·  Organisational and time-management skills

·  Problem solving skills and project management ability

·  Minute taking

·  Event management capability

·  Project Management experience

Preferred but not essential:

·  Qualifications in secretarial studies, management, HR, accountancy, project management.

·  Short hand and minute taking

·  PA memberships or affiliations

·  Interest in the environment

Responsibilities Include:

·  Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.

·  Maintains customer confidence and protects operations by keeping information confidential.

·  Manages the CEO's email account

·  Manages CEO's expenses

·  Seeks to improve and streamline processes to increase productivity

·  Manages the CEOs diary to ensure perfect planning, deadlines and expectations are met.

·  Liaise with the whole management team to ensure timelines are met, content as expected is shared with the CEO's and actions are taken as required.

·  Arranges travel, visas and accommodation and on occasion travels with the CEO to take notes or dictation at meetings or to provide general assistance during presentations;

·  Prepares detailed minutes of meetings and distributes said minutes to the relevant personnel.

·  Conserves CEO's time by reading, researching, and routing correspondence; drafting letters and documents, rerouting correspondence as appropriate.

·  Prepares reports by collecting and analysing information. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

·  Represents the CEO by attending meetings in the executive's absence; speaking for the executive.

·  Completes projects by assigning work to clerical staff; following up on results.

·  Respond to all customer enquiries in a timely and professional fashion.

·  Using a range of office software, including email, spread-sheets and databases; create and maintain records to enable the smooth running of the business.

·  Assist, Manage and Maintain the Filling system to ensure easy retrieval of information when required.

·  Assist in the maintenance and revision of ISO documentation, policy and procedures.

·  Adhere to and promote all company policies.

·  Assists as required with the international side of the business.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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