Operations Coordinator

Job description

Key tasks

RESPONSIBILITIES

* Manage day to day tasks and provide professional administrative/secretarial assistance to the Director of Operations

* Maintain strict confidential matters and interact professionally with all levels of management, departments, associates and suppliers (where applicable)

* Perform administrative tasks such as taking minutes, scheduling appointments & meetings, making and answering phones, travel arrangements, effectively managing the diary of the DOO to ensure daily operations are being run efficiently and effectively

* Assisting with project management by creating assignments, following up & tracking progress and resolving issues

* Develop and maintain proper document filing systems with clear and accurate operation documents / procedures for reference purposes

* Planning staff training and employee engagement activities

* Preparing and maintaining operations documents and reports

* Managing office supplies and the maintenance of office equipment

* Coordinate and manage project tasks to ensure smooth operations delivery

* Ensure compliance with company standards and procedures

* Evaluate current operational performance and provide strategic plans for improvement

* Assist Managers in day-to-day coordination and management of business operational activities

* Undertake ad-hoc assignments as and when required