Sales Assistant

Job description

JOB DESCRIPTION:

Abbott is recruiting a Sales Assistant to join the Vascular Division in Diegem

The purpose of the role is to manage responsible and confidential secretarial and administrative duties requiring thorough knowledge of departmental and company policies, practices and procedures.

Your roles and responsibilities include:

• Calendar management and travel arrangements for the Managers of the department and the Country Manager in particular (Personal Assistant) 
• Plan, organize and coordinate conference calls, on- and off-site meetings and events (including scheduling, coordinating calendars, full logistics: i.e. hotel, transport, catering, audiovisual equipment, etc.)
• General administration.
• Gather articles and ensure coordination with the external communication agency for the publication of the quarterly internal Abbott Benelux Newsletter
• Creation and follow up on payment processes
• Contract (service) management
• Handle incoming mail, faxes, telephone calls & route to appropriate person exercising judgment regarding content and priority
• Participate in Management and/or Department debrief meetings, take minutes and distribute, follow-up on action items, wherever appropriate
• Collect, summarize and track departmental information, update notice boards (organization charts, publication overview, dashboard)
• Support to department related projects

Your profile:

• Mother-tongue level in Dutch + excellent knowledge of French and English
• Very good knowledge of Microsoft office tools (Excel, Word, Power Point)
• Minimum 5 years of experience in an administrative function in a complex and international environment. Experience in the pharma/medtech sector is a strong asset.
• Eye for details and excellent organizational skills (multitasking), being able to prioritize
• Proactive person being able to work independently (fast learner)

JOB FAMILY:

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